Speed up your weekly client follow-ups by batching and customizing emails using AI in minutes.
1. Gather your list of clients who need follow-ups this week, including key details like their names, property interests, and last contact dates. 2. Open ChatGPT or Claude in your browser and start a new chat. 3. Provide the AI with a clear instruction to draft personalized follow-up emails for each client based on their details, including a friendly greeting, a quick check-in, and a call to action. 4. Review the AI-generated emails, making quick tweaks if needed to match your style or add specific info. 5. Copy and paste each email into your email client and send them out in one focused session. 6. Track responses and set reminders for the next round, saving your prompt to reuse and update weekly. This workflow cuts down the time you spend writing dozens of similar emails, freeing you up for showings, calls, or closing deals.
Try this prompt today
“Write personalized follow-up emails for these clients: 1) Sarah, interested in 3-bedroom homes, last contacted 1 week ago. 2) Mike, looking for commercial spaces, last contacted 3 days ago. Include a friendly greeting, remind them of their interest, ask if they have questions, and suggest a next step like scheduling a showing or call. Keep the tone professional but warm.”
May 11, 2026
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