Use AI to build a layered, evolving prep folder that organizes and sharpens your meeting materials step-by-step.
When you have a critical meeting or presentation coming up, use AI to create a single, evolving prep folder that grows in detail and clarity as you gather information. Start by asking AI to draft a high-level agenda or briefing based on initial bullet points or meeting goals. Then, as you collect emails, reports, or notes, feed them into AI to summarize and distill key points, updating the prep folder with concise sections. Finally, ask AI to generate clear talking points, questions to anticipate, and a checklist of documents or tasks to complete before the meeting. This stepwise approach saves you from last-minute scrambling and helps your executive walk in fully prepared and confident.
Try this prompt today
“Act as my administrative assistant helping me prepare for an upcoming meeting with the finance team. First, create a clear agenda from these points: budget review, vendor contract updates, upcoming project funding. Then, summarize this email thread and add key decisions to the prep folder. Next, generate five potential questions my manager might be asked and draft brief answers. Finally, list any documents or approvals we should have ready before the meeting.”
February 2, 2026
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