Use AI to create a reusable template for any task you repeat weekly, saving time every single time.
1. Pick one task you do every week that follows the same basic format — like a status update, a handoff document, a client recap, or a task checklist. Write down what sections or info it always needs. 2. Paste those requirements into ChatGPT and ask it to build you a fill-in-the-blank template with clear instructions for each section. 3. Save the template somewhere easy to find — a note on your desktop, a pinned doc, or a bookmark. Now every time that task comes up, just fill in the blanks instead of starting from scratch. 4. Test it once with real content to make sure it works. Tweak any section that feels off or doesn't fit your style. 5. Use the same process for other repeating tasks. Over time, you'll have a personal library of templates that turn 20-minute tasks into 5-minute ones.
Try this prompt today
“I have a weekly task that I need to do faster. It's [describe the task, e.g., 'sending a Friday update to my manager about what I worked on this week']. The update always needs to include: [list what it needs, e.g., 'what I completed, what I'm working on next, any blockers or help I need']. Create a reusable fill-in-the-blank template I can use every week. Make it clear, professional, and easy to customize quickly.”
March 12, 2026
Get daily AI tips like this one
WorkSmarterWith.ai delivers fresh AI tips, workflows, and prompts every day - tailored to your role.