Use AI to prepare clear talking points and questions for pre-construction coordination calls with subcontractors.

Before you bring subcontractors onto a project, a coordination call helps avoid confusion, conflicts, and costly mistakes. But showing up unprepared means you might forget to ask critical questions about timing, material lead times, or site access. AI can help you prepare a tailored list of talking points and questions based on the trade and scope, so you walk into the call confident, organized, and ready to catch issues early. 1. Open ChatGPT or Claude and describe the upcoming coordination call — include the trade (e.g., electrical, HVAC, framing), the project phase, and any known challenges or dependencies. 2. Ask AI to generate a list of key coordination topics and questions you should cover, such as material lead times, labor schedules, site access needs, and interface points with other trades. 3. Review the list and add any project-specific details, like tight deadlines, owner requirements, or site constraints AI might not know about. 4. Copy the final list into your notes or print it out, then use it as your guide during the call to keep the conversation focused and thorough. 5. After the call, paste your rough notes back into AI and ask it to organize them into a short summary with clear action items and follow-up dates. This becomes your official coordination record and keeps everyone accountable.

March 19, 2026