Use AI to write clear subcontractor coordination emails that align everyone's schedule and scope before big jobs.

When you're working on a larger job that involves other trades — electricians, HVAC, general contractors, tilers — miscommunication costs time and money. AI can help you draft clear, professional coordination emails that outline your schedule, your scope, what you need from others, and what they can expect from you. **Step 1:** Open ChatGPT or Claude and list the basics: the job address, your planned work dates, what you're installing or repairing, and which other trades are involved. **Step 2:** Tell the AI to draft a coordination email that introduces your scope, confirms your timeline, and asks the other trade to confirm their schedule and any dependencies (like "I need rough electric done before I can run water lines"). **Step 3:** Review the draft. Make sure it's friendly but direct, and that it clearly states what you need and when. Adjust any details the AI got wrong or add specifics like room numbers or fixture types. **Step 4:** Ask the AI to add a polite closing line that invites questions and confirms you'll check in again before you start work. **Step 5:** Copy the email, paste it into your email app, personalize the recipient's name, and send. You've just turned a 15-minute writing task into a 3-minute workflow — and avoided the scheduling mess that happens when trades assume instead of ask.

February 28, 2026