Use AI to review your change order proposal before submitting it to catch weak justifications and missing cost details.

Before you send a change order to the owner or client, you want to make sure your justification is rock-solid, your costs are clearly explained, and there's nothing that could trigger pushback or delay approval. AI can act as your neutral reviewer—spotting gaps in your reasoning, unclear pricing breakdowns, or vague language that might confuse the client. This workflow walks you through using ChatGPT or Claude to stress-test your change order draft before it leaves your desk. 1. Open ChatGPT or Claude and paste your draft change order text—include the reason for the change, the scope description, and the cost breakdown. 2. Ask the AI to review it from the client's perspective: "What questions might the owner ask? What's unclear or missing?" 3. Ask the AI to flag any cost line items that lack detail or sound vague: "Which costs need more explanation to justify the price?" 4. Review the AI's feedback and revise your draft—add missing details, clarify confusing sections, and strengthen weak justifications. 5. Optional: Paste the revised version back into the AI and ask it to rate the clarity and professionalism on a scale of 1 to 10, then suggest one final improvement. By the end, you'll have a change order proposal that's clear, complete, and much more likely to get approved without a back-and-forth email chain.

March 6, 2026