Use AI to rewrite confusing subcontractor questions into clear, billable RFI documentation in seconds.
You get vague texts or calls from subs all day: 'What about that wall detail?' or 'Can we swap this out?' Most aren't formal RFIs, but you need them documented properly—especially if they turn into change orders later. Manually rewriting these into clear, traceable RFI language eats up time and slows response. Feed the messy question to AI and ask it to reformat it as a proper RFI with clear subject, question, location reference, and requested response format. AI structures it professionally in seconds, making it easier to forward to architects or engineers and creating a clean paper trail. This turns reactive text messages into proactive documentation without the admin drag. You can also batch several informal questions at once. Paste a day's worth of texts or voice notes, and AI will separate and format each one as a numbered RFI ready to log or forward. It's a huge time-saver when you're juggling multiple subs and need everything documented before it becomes a problem.
Try this prompt today
“I received this informal question from a subcontractor: 'Hey, the door frames on level 2 don't match the schedule—can we use the same ones from level 1 instead?' Rewrite this as a formal RFI with a clear subject line, specific question, location reference, and suggested response format. Make it ready to forward to the architect.”
March 22, 2026
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