Use AI to review your RFI responses before sending to catch vague answers that lead to delays.
When you draft an RFI response, it feels complete because you know the context. But the architect, engineer, or subcontractor reading it might not have that background — and a vague answer creates confusion, follow-up emails, and delays. Before you hit send, paste your draft into ChatGPT and ask it to flag unclear language, missing details, or assumptions that aren't stated. AI acts like a fresh pair of eyes who doesn't know your project. It catches phrases like "as discussed" (what discussion?), "typical installation" (typical to whom?), or "coordinate with owner" (when, how, and about what specifically?). It also spots missing reference numbers, incomplete dimensions, or answers that don't directly address the question asked. This takes two minutes but prevents days of back-and-forth. You'll send responses that are clear, complete, and actionable the first time — which keeps your schedule moving and builds trust with your team and consultants.
Try this prompt today
“You are a construction documentation reviewer. I'm about to send this RFI response to a subcontractor. Review it and tell me: (1) Is the answer clear and complete, or could it be misinterpreted? (2) Are there any missing details like dimensions, materials, or reference drawings? (3) Does it directly answer the question asked, or does it assume knowledge the reader might not have? (4) Are there vague phrases like 'as discussed' or 'coordinate as needed' that should be made specific? Here's my draft: [paste your RFI response]”
March 1, 2026
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