Use AI to prepare a pre-call briefing that helps you align with a colleague before a joint meeting.
When you and a teammate are heading into a meeting together — maybe you're co-presenting, pitching to a client, or just need to show a united front — going in unprepared can lead to mixed messages, awkward silences, or one person dominating while the other looks lost. Instead of scrambling in the hallway or hoping you're on the same page, use AI to create a quick alignment briefing you both review beforehand. 1. Open ChatGPT and paste in the meeting invite, agenda, or just describe the situation in a few sentences. Include who will be in the room and what the goal is. 2. Ask AI to create a pre-call briefing that covers: the objective, key points each of you should make, who should lead which part, potential questions that might come up, and anything you need to agree on beforehand. 3. Review the briefing and adjust anything that feels off. Then share it with your colleague at least an hour before the meeting so they can add their thoughts. 4. Use the briefing as a quick five-minute sync — even over chat or email — so you both walk in confident, coordinated, and ready to back each other up. This small step eliminates the risk of contradicting each other, forgetting important points, or leaving your teammate hanging when someone asks a question only one of you is ready to answer.
Try this prompt today
“I'm co-leading a meeting tomorrow with my colleague Sarah. The topic is proposing a new onboarding process to our department head. Sarah will cover the timeline and I'll cover the budget and training needs. Create a one-page pre-call briefing for us that includes: meeting objective, key points each of us should make, who leads which part, likely questions we should be ready for, and anything we need to agree on beforehand. Make it concise so we can review it quickly.”
February 28, 2026
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