Use AI to turn a last-minute meeting invitation into a clear preparation checklist in under two minutes.

You just got added to a meeting that starts in an hour—maybe even less—and you barely know what it's about. The calendar invite has a vague subject line, and you're scrambling to figure out what you need to know, bring, or prepare. Instead of panicking or showing up unprepared, use AI to build a fast prep checklist. **Step 1:** Copy the meeting invite details—subject line, any description, attendees, and anything else you know about the topic or purpose. **Step 2:** Paste it into ChatGPT or Claude and ask it to create a preparation checklist based on what the meeting is likely about and who's attending. **Step 3:** Review the checklist AI generates. It will suggest things like: background info to review, questions you might be asked, documents to bring, talking points to prepare, or decisions you might need to weigh in on. **Step 4:** Pick the two or three most important items from the list and spend your remaining time on those. You don't need to do everything—just enough to show up informed and ready to contribute. **Step 5:** If you have five extra minutes, ask AI to draft a quick summary of the topic or context so you can skim it right before the meeting starts. Now you walk in prepared, even though you had almost no notice.

March 7, 2026