Use AI to draft a welcome packet for new subcontractors that answers common questions upfront.

When a new sub joins your project mid-stream, they always have the same questions: site hours, parking, safety rules, who to contact, submittal deadlines, and payment terms. Answering these one-by-one wastes time and creates confusion. A simple welcome document gets everyone on the same page from day one and cuts down on interruptions. Here's how to build one in under 5 minutes: 1. Open ChatGPT or Claude and tell it you need a new subcontractor welcome document for your project. 2. Feed it the basics: project name, your contact info, site address, work hours, gate codes or parking instructions, and who handles submittals, RFIs, and invoicing. 3. Ask AI to organize it into clear sections with headers like 'Site Access,' 'Safety Requirements,' 'Key Contacts,' and 'Submittal Process.' 4. Add any project-specific rules—like no radios after 3pm in occupied buildings, or that all material deliveries need 24-hour notice. 5. Have AI draft a friendly opening paragraph that sets the tone and thanks them for joining the team. 6. Copy the final document into a Word doc or PDF, save it as a template, and send it to every new sub before they step on site. You'll answer fewer phone calls, avoid miscommunication, and help new trades hit the ground running without a dozen clarifying emails.

February 18, 2026