Use AI to build a tailored meeting prep kit that combines agenda, background, talking points, and contingency plans.
When your boss has a high-stakes meeting coming up and you need to get them fully ready in minutes, AI can help you create a complete prep kit from scratch. Start by listing the meeting purpose, key participants, and any concerns you’ve heard. Ask AI to generate a clear agenda based on your notes, then request concise background summaries on the people and topics involved. Next, have AI draft tailored talking points your executive can refer to, including possible questions and suggested responses. Finally, ask AI to create a simple contingency plan with steps for handling common issues or delays during the meeting. This all-in-one prep kit means your boss walks in informed, confident, and ready for anything, even when time is tight.
Try this prompt today
“Act as my executive assistant preparing a meeting prep kit. The meeting is about finalizing a vendor contract with Acme Corp, involving our CFO and legal counsel. First, create a clear agenda with times and topics based on these notes: contract terms, pricing, delivery schedule, legal risks. Then, summarize Acme Corp’s background and recent news. Next, draft concise talking points for our CFO focusing on budget concerns and negotiation leverage. Finally, write a short contingency plan with steps if the vendor pushes back on pricing or deadlines.”
March 9, 2026
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