Use AI to draft professional bid summaries that clearly compare subcontractor proposals for your decision makers.

When you're evaluating multiple subcontractor bids for the same scope, decision makers need a clear summary—not a pile of PDFs. AI can help you create a professional comparison document in minutes, pulling out the key details that matter: pricing, exclusions, timeline, and references. Here's how: 1. **Gather your bid information** — Open the proposals from your subcontractors (electrical, plumbing, framing, etc.) and have them nearby. You don't need to upload anything—just be ready to reference them. 2. **Tell AI what you're comparing** — Paste the prompt below into ChatGPT or Claude and fill in your project name and trade. Let AI know how many bids you're reviewing (usually 2-4). 3. **Feed AI the details one bid at a time** — Copy and paste key info from each proposal: company name, total price, what's included, what's excluded, start date, completion timeline, and any notes. You don't need perfect formatting—just the facts. 4. **Ask AI to create a comparison table** — Once all bids are in, ask AI to organize everything into a side-by-side table so you can see pricing, scope differences, and timelines at a glance. 5. **Request a recommendation summary** — Tell AI any priorities that matter to you (lowest cost, fastest timeline, best reputation) and ask it to draft a short recommendation paragraph explaining which bid makes the most sense and why. 6. **Copy into your report or email** — Paste the summary and table into an email to your client or owner, or drop it into your project decision log. You've just turned hours of comparison work into a polished document in under 10 minutes.

February 16, 2026