Speed up creating clear, concise user interview insight memos using AI to organize and simplify your notes.

When you finish user interviews, you often have long, scattered notes that take hours to turn into a clear insight memo. This workflow helps you quickly transform those raw notes into a polished summary that highlights key findings and themes, saving you time every week. 1. Gather all your user interview notes in one place, even if they’re rough or unorganized. 2. Paste your notes into ChatGPT or Claude and ask it to identify the main themes and insights. 3. Review the AI’s summary and ask it to rewrite the key points in simple, clear language suitable for stakeholders. 4. Request the AI to format the insights into short paragraphs or bullet points for easy reading. 5. Quickly scan the memo for accuracy and add any final personal observations or next steps. 6. Copy the finished memo to share with your team or include in your project documents. Following these steps regularly will cut the time you spend on insight memos by at least half, freeing up more time for design and research.

February 5, 2026