Use AI to draft professional RFI responses in under 3 minutes so subcontractors get clear answers fast.
**Step 1:** Open ChatGPT or Claude and paste in the question or issue from the RFI you received. Include any relevant context like the trade, drawing reference, or project phase. **Step 2:** Tell the AI your decision or clarification—what you want the answer to be. Be direct: 'Use the detail shown in sheet A4,' or 'Proceed with Option B as discussed,' or 'Contact the architect for approval before proceeding.' **Step 3:** Ask the AI to format this into a clear, professional RFI response with the original question, your answer, and any action required by the recipient. **Step 4:** Review the draft. Add your RFI number, date, and recipient name. Adjust any technical details or references the AI might have missed. **Step 5:** Copy into your email or project log and send. You've just saved 10 minutes of rewriting and second-guessing your wording. This workflow turns vague or hasty answers into documentation-quality responses that protect you and keep everyone aligned. It's especially useful when you're juggling multiple RFIs in one day.
Try this prompt today
“I received an RFI from my electrical subcontractor asking: 'Drawing E3 shows a panel location that conflicts with the HVAC ductwork in the mechanical room. Where should we install the panel?' My answer is to relocate the panel 4 feet east per the coordination plan we reviewed last week. Write a clear, professional RFI response that restates their question, provides my answer, references the coordination plan, and tells them to proceed with the revised location.”
March 7, 2026
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