Use AI to write clear, confident subcontractor instructions that prevent errors and rework on site.
1. Write down the specific task or correction you need a subcontractor to handle — just bullet points or rough notes are fine. 2. Open ChatGPT or Claude and paste a prompt asking it to turn your notes into clear, step-by-step instructions. Include any safety requirements, timeline, or quality standards. 3. Review the AI's draft and add any site-specific details it might have missed, like exact room numbers, material specs, or coordination needs with other crews. 4. Ask the AI to simplify any language that sounds too formal or confusing — you want the message to be crystal clear for whoever's doing the work. 5. Copy the final version and send it via email, text, or print it for the crew. You'll reduce confusion, prevent costly mistakes, and save follow-up time clarifying what you meant.
Try this prompt today
“I need to write clear instructions for my drywall subcontractor. The task is: patch and repair damaged drywall in second floor hallway near unit 204, match existing texture, prime and paint two coats to match existing color (sample on site), complete by end of day Thursday, coordinate with electrician who is working in same area Wednesday morning. Write this as simple, step-by-step instructions I can send to the crew lead.”
March 18, 2026
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