Use AI to batch-write multiple similar emails at once instead of composing them one by one.
When you have several similar emails to send — like thanking multiple stakeholders, following up with different clients, or reaching out to a few colleagues about the same topic — writing them individually eats up time. Instead, give AI all the details at once and ask it to draft all the emails in one go. You'll get personalized versions you can quickly review, tweak, and send. This works especially well when the core message is the same but each person needs slightly different context or tone. Copy all the drafts into your email client, make any final tweaks, and you're done in minutes instead of half an hour.
Try this prompt today
“I need to send thank-you emails to 4 people who helped with last week's product launch. Write a short, warm email for each person that thanks them specifically for their contribution. Here are the details: - Sarah (marketing): created all the social media graphics - James (IT): fixed the website bug right before launch - Linda (sales): coordinated the client demo sessions - Mike (operations): handled last-minute shipping logistics Keep each email under 80 words and friendly but professional.”
February 20, 2026
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