Use AI to rewrite your message in multiple tones so you can choose the version that fits your audience best.
Sometimes you know what you need to say, but you're not sure how to say it — the right tone depends on who's reading. Use this prompt when you've drafted a message but you're unsure whether to sound formal, casual, empathetic, or direct. AI will generate multiple versions of the same message in different tones, giving you options to pick from or mix and match. This is especially helpful for sensitive updates, feedback emails, or messages going to someone you don't communicate with regularly.
Try this prompt today
“Act as a professional communications editor. I need to send the following message, but I'm not sure what tone is best. Please rewrite it in four different tones: 1) Formal and professional, 2) Warm and approachable, 3) Concise and direct, and 4) Empathetic and understanding. After each version, add a one-sentence note explaining when that tone works best. Here is my message: [Paste your draft message here]”
March 8, 2026
Get daily AI tips like this one
WorkSmarterWith.ai delivers fresh AI tips, workflows, and prompts every day - tailored to your role.