Use AI to review your change order proposal before submitting to catch missing costs and weak justifications.

Change orders are where profit margins live or die — and where disputes start if your reasoning or pricing isn't bulletproof. Before you submit a change order proposal to the owner or architect, let AI act as your first reviewer. It can spot missing cost categories, vague explanations, weak justifications, and gaps in your scope description that could lead to pushback or rework. **Step 1:** Copy your draft change order proposal into ChatGPT — include the description of the extra work, your cost breakdown, and your justification for why it's a change. **Step 2:** Ask AI to review it like a skeptical owner or architect. Tell it to flag vague language, missing cost details, weak justifications, or anything that could cause confusion or disagreement. **Step 3:** Review the feedback. AI will often catch things like "labor" without crew size or hours, "materials" without quantities, or claims like "unforeseen conditions" without supporting detail. **Step 4:** Ask AI to suggest stronger wording for any weak sections — especially the justification and impact on schedule or safety. **Step 5:** Revise your proposal based on the feedback, then paste the updated version back into AI and ask: "Is this now clear, complete, and professional?" **Step 6:** Once AI confirms it's solid, send it with confidence knowing you've caught the gaps before the client does.

March 16, 2026