Use AI to create a step-by-step prep plan that organizes your materials and boosts meeting confidence.
When you have an important meeting, presentation, or project kickoff coming up, preparation can feel overwhelming. AI can help you break down the chaos into a clear, manageable plan so you walk in ready and confident. Follow these simple steps using ChatGPT or Claude every time you need to prepare. 1. Start by listing the meeting’s purpose and your executive’s main goals for it. 2. Gather any relevant documents, emails, or notes related to the meeting topic. 3. Ask AI to summarize these materials into key points to focus your prep. 4. Use AI to create a detailed agenda or talking points based on those key points. 5. Request AI to draft potential questions or objections and suggested responses to help anticipate the discussion. 6. Finally, have AI generate a checklist of action items you and your executive should complete before and after the meeting. By following these steps, you turn scattered information into a clear, confident plan in minutes, saving time and reducing stress.
Try this prompt today
“Help me prepare for an upcoming meeting about [meeting topic]. Summarize these notes and emails into key points, create a clear agenda with talking points, suggest potential questions and responses, and make a checklist of prep tasks for me and my boss.”
July 12, 2026
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