Use AI to build a complete prep plan before a vendor meeting about pricing or part availability.

When you're heading into a meeting with a parts supplier or vendor rep — whether it's to negotiate pricing, discuss back-order issues, or explore new supplier options — walking in prepared makes all the difference. Instead of scrambling to remember which parts you need most, what your current pain points are, or what questions to ask, you can use AI to organize your thoughts and create a structured agenda in minutes. Just describe the situation to ChatGPT: what the meeting is about, what you hope to get out of it, and any specific challenges you're facing (like delayed shipments, price hikes, or hard-to-source parts). AI will generate a clear agenda, a list of questions to ask, key points to raise, and even suggestions for how to frame requests or negotiate better terms. You'll walk into that meeting looking organized, professional, and ready to get what your shop needs. This works for in-person vendor visits, phone calls, or even prep for writing a detailed email. The more context you give AI about your shop's needs and past issues, the more tailored and useful the prep plan will be. It's like having a business coach help you think through the conversation before it happens.

March 19, 2026