Use AI to create a glossary that translates technical terms into simple language for different audiences.
When you're explaining your work to teammates who aren't engineers, product managers, designers, or leadership, you often need to translate technical concepts on the fly. Instead of scrambling mid-conversation or relying on vague hand-waving, create a custom glossary with AI that explains your project's specific terms in plain language. This advanced technique involves building a reusable reference document tailored to your current project. First, ask AI to list all the technical terms someone unfamiliar with your work might not understand. Then, have AI create simple explanations for each term at different levels—one version for teammates with some technical background, and another for completely non-technical stakeholders. Finally, ask AI to provide real-world analogies or examples that make each concept concrete and relatable. Once you have this glossary, you can quickly copy-paste the right explanation when writing updates, preparing presentations, or answering questions. You can even ask AI to use your glossary to rewrite entire paragraphs, ensuring consistency across all your communication. Update the glossary as your project evolves, and you'll never struggle to explain your work clearly again.
Try this prompt today
“I'm working on a project and need to explain it to people with different backgrounds. First, read this description of my work: [paste your project summary or recent update]. Now create a glossary of technical terms that someone unfamiliar with this work might not understand. For each term, provide: 1) A one-sentence definition for teammates with some technical background, 2) A simpler explanation for non-technical stakeholders, and 3) A real-world analogy or example that makes it concrete. Format it as a table I can reference easily.”
March 23, 2026
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