Use AI to draft clear subcontractor payment request reviews in under three minutes.
When a subcontractor submits a payment application, you need to verify completed work, check for missing deliverables, and write a professional response approving or adjusting the request. Instead of spending 20 minutes reviewing and drafting your reply, feed the details to AI and get a structured review in seconds. This helps you process payment requests faster while maintaining thorough documentation and clear communication with your subs.
Try this prompt today
“Act as an experienced construction project manager reviewing a subcontractor payment application. I need you to draft a professional payment review memo based on the following details: Subcontractor: [Name/Trade] Invoice Number: [Number] Amount Requested: [Dollar amount] Billing Period: [Date range] Contract Value: [Total contract amount] Previous Payments: [Amount already paid] Work Claimed as Complete: [List items from their application] My Site Observations: [What I verified as done, any incomplete items, quality concerns] Create a clear payment review that includes: (1) a summary of the request, (2) verification of completed work, (3) any items I'm holding back payment on with specific reasons, (4) the approved amount I'm recommending for payment, and (5) next steps or requirements before the next draw. Keep the tone professional and factual.”
March 7, 2026
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