Use AI to draft professional RFI responses that are clear, complete, and easy for subs to act on.
When you get an RFI from a subcontractor, you know the answer — but writing a response that's clear, documented, and won't lead to more confusion takes time you don't have. Instead of typing it out from scratch, give AI your rough answer and let it format a professional, actionable response that covers all the details without ambiguity. Just tell the AI what the question was and what your answer is in plain language. It'll structure it into a proper RFI response with the context, your decision, and any instructions the sub needs to move forward. You can copy, tweak if needed, and send — saving you from rewriting the same info three times to get it right. This works for any RFI: material substitutions, layout clarifications, detail questions, or coordination issues. You stay in control of the answer, but AI handles the writing so it's clear the first time.
Try this prompt today
“I need to respond to an RFI from my electrician. They asked if they can use PVC conduit instead of EMT in the mechanical room. My answer is yes, but only if it's Schedule 80 PVC and they coordinate the routing with the plumber to avoid conflicts. Write a professional RFI response that explains this clearly and includes any necessary instructions.”
February 16, 2026
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