Use AI to review your customer estimate letter for missing details and unprofessional wording before you send it.
You've finished the quote and written up a quick cover letter explaining the work. Before you hit send, paste it into ChatGPT and ask it to review for clarity, completeness, and professionalism. AI can spot jargon you've used without realizing, catch missing scope details that could cause confusion later, and flag anything that sounds too casual or defensive. It's like having a business coach look over your shoulder before every big quote goes out.
Try this prompt today
“Act as a business writing coach who reviews customer-facing letters for small trades businesses. I'm an electrician about to send this estimate cover letter to a homeowner. Review it and tell me: (1) any technical terms I should explain in plain English, (2) scope details that are unclear or missing that could confuse the customer later, (3) any wording that sounds unprofessional, too casual, or defensive, and (4) anything important I forgot to include like timeline, payment terms, or what happens next. Here's my letter: [paste your letter here]”
March 21, 2026
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