Use AI to instantly draft a new customer intake form that captures vehicle history and service needs.
When a new customer walks in without service records or clear history, you waste time asking follow-up questions and tracking down missing details. This prompt helps you create a simple intake form that gets all the info you need the first time—vehicle details, previous work, current symptoms, and service preferences. Paste this into ChatGPT, tweak the questions if needed, then print or save it for your front desk.
Try this prompt today
“Act as an experienced auto shop manager who specializes in customer intake processes. Create a one-page new customer intake form for my independent auto repair shop. The form should collect: customer contact details, vehicle year/make/model/VIN/mileage, reason for today's visit, any current symptoms or noises, previous repair history if known, preferred contact method, budget range for today's work, and whether they need a loaner car or ride. Use clear, friendly language that makes customers feel welcome. Format it so I can print it on a single page and hand it to customers at the front desk. Include a section at the bottom for the service advisor to add notes.”
March 12, 2026
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