Use AI to speed up writing clear, professional client approval requests for change orders.
Use this simple 5-step process to quickly draft change order approval requests that clients understand and respond to faster. 1. Gather the key details about the change: what’s changing, why, and the cost impact. 2. Open ChatGPT or Claude in your browser. 3. Type a short bullet list of these details. 4. Ask AI to turn the list into a clear, polite approval request letter that explains the change and next steps. 5. Review the draft for accuracy, then copy and send it to your client. This cuts your writing time from 15-20 minutes to under 5, helping you get approvals faster and keep projects moving.
Try this prompt today
“Act as a professional construction manager. Turn this bullet list into a clear, polite client approval request letter: change is adding extra electrical outlets in the second-floor office, reason is updated client needs, cost increase is $1,200, and we need client approval to proceed.”
May 11, 2026
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