Use AI to rewrite your document by applying multiple tones and formality levels for precise communication.
When you have a key email or document but aren’t sure which tone or formality level fits best, use AI to rewrite it multiple ways. This helps you pick the perfect style for your audience—whether it’s a quick, casual update for a close colleague or a formal, polished message for a vendor or executive. Instead of guessing, get side-by-side options that show how your message changes with tone and formality. This advanced approach sharpens your communication and saves time by avoiding multiple drafts. To do this, give AI your draft and ask for versions that vary in tone (friendly, neutral, professional) and formality (informal, semi-formal, formal). Then compare and choose or combine elements. This technique is especially useful when your boss needs a diplomatic decline, a firm request, or a warm thank-you—each requiring a different style but the same core message.
Try this prompt today
“Rewrite the email below in three versions: 1) friendly and informal for a colleague, 2) neutral and semi-formal for a vendor, 3) professional and formal for an executive. Keep the main message the same but adjust tone and formality for each audience. Email draft: "Hi, I’m following up on the report you promised last week. We need it to finalize the budget, so please send it as soon as possible. Thanks!"”
March 8, 2026
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