Speed up weekly RFI responses by batching questions for AI to draft clear, consistent replies all at once.
Responding to Requests for Information (RFIs) one by one can eat up a lot of your time every week. Instead, gather all the RFIs you need to answer and feed them to ChatGPT or Claude in a single request. Ask the AI to draft professional, clear, and consistent responses for each question. This saves you from repeating similar explanations and lets you maintain a uniform tone across answers. You can then quickly review and send all replies together, cutting your response time drastically. This batch method works especially well when RFIs cover related topics or come from the same subcontractors or suppliers.
Try this prompt today
“Act as a construction manager drafting RFI responses. Here are several RFIs I need to answer: 1) What is the approved material for the exterior cladding? 2) Can you clarify the installation method for the HVAC ductwork on level 3? 3) Is there an updated schedule for electrical inspections? For each question, write a clear, professional, and concise answer suitable to send to subcontractors.”
June 5, 2026
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