Use AI to draft clear subcontractor instructions that prevent confusion and reduce follow-up questions.
1. Open ChatGPT or Claude and paste in your rough notes about what you need a subcontractor to do — include the task, location, timeline, materials, and any special requirements. 2. Ask AI to turn those notes into a clear, step-by-step instruction document that's easy for the crew to follow. Specify the tone (firm but professional) and ask it to highlight deadlines and safety concerns. 3. Review the AI draft and add any site-specific details it might have missed, like access points, contact names, or coordination notes with other trades. 4. Copy the final version into an email or text and send it to your subcontractor. You've just turned 20 minutes of writing into 3 minutes — and reduced the chance of costly mistakes or back-and-forth questions. 5. Save the formatted instructions in your project folder so you can reuse the structure next time you need similar work done.
Try this prompt today
“I need to send clear work instructions to my electrical subcontractor. Turn these rough notes into a professional, step-by-step instruction document they can follow on-site: [paste your notes about the task, location, materials needed, timeline, and any safety or coordination details]. Make it clear, direct, and highlight deadlines. Format it so it's easy to read on a phone.”
March 17, 2026
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