Use AI to draft clear subcontractor work orders in under 2 minutes so crews know exactly what to do.

When you need a crew to start work, a vague text or phone call leads to confusion, rework, and delays. A clear written work order saves time and prevents mistakes — but writing them from scratch eats up your day. AI can draft a structured work order in seconds, including scope, timeline, materials, and site conditions. Just tell it what needs to happen, and it formats everything into a professional document you can send immediately. **Step 1:** Open ChatGPT or Claude and describe the work you need done. Include the trade, location, what they're installing or fixing, any materials they need to bring, and your deadline. **Step 2:** Ask AI to format it as a work order with clear sections: scope of work, materials required, timeline, site access details, and any safety notes. **Step 3:** Review the draft. Add any job-specific details AI couldn't know — like gate codes, parking instructions, or who to check in with on site. **Step 4:** Copy the final version and send it via email or text. Your subcontractor now has everything in writing, and you've got a paper trail if questions come up later. This turns a 10-minute admin task into a 90-second copy-paste. Use it every time you assign work, and you'll save hours each week while cutting down on confusion and callbacks.

March 2, 2026