Use AI to refine your data writing by iteratively expanding, simplifying, and focusing your message for clarity and impact.
When you have a draft of your data story or report section, use AI in multiple rounds to improve it step-by-step. First, ask AI to expand your draft by adding clear examples and explanations to help non-technical readers understand the key points. Then, in the next round, ask AI to simplify the language, remove jargon, and shorten sentences to make it more readable. Finally, have AI focus the writing by emphasizing the main message and removing any distracting details. This multi-step approach helps you produce polished, clear, and compelling communication that matches your audience's needs without overwhelming them.
Try this prompt today
“Act as a helpful editor for a data report aimed at non-technical readers. First, expand this draft by adding simple examples and clearer explanations: [paste your draft]. Then rewrite the expanded version to use plain language and shorter sentences. Finally, focus the writing by emphasizing the main takeaway and removing less important details. Provide the improved final version.”
March 3, 2026
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