Use AI to proofread and improve your document’s tone, clarity, and completeness before sharing it.

When you’ve just finished writing an important email, report, or memo, it’s easy to miss small errors or unclear phrases—especially when you’re rushed. Follow these steps to use AI as your first reviewer and make sure your work is polished and professional before anyone else sees it. 1. Copy your draft into ChatGPT or Claude. 2. Ask the AI to proofread your text for spelling, grammar, and punctuation mistakes. 3. Request suggestions to improve clarity and make your message easier to understand. 4. Have the AI check the tone and make sure it matches the formality and sensitivity your audience expects. 5. Ask if any important information or details seem missing or unclear. 6. Review the AI’s feedback, decide which changes to accept, then update your document. By using AI this way, you save time on multiple manual reviews and catch issues early, so your communications are always clear and polished.

February 9, 2026