Use AI to create a structured meeting prep document before meeting with building inspectors or code officials.

When you've got an inspection coming up or need to meet with a building official about permit questions, walking in prepared makes a huge difference. Instead of scrambling through paperwork or relying on memory, you can use AI to organize everything into a clear reference document in under 3 minutes. **Step 1:** Open ChatGPT and tell it the basics: what job you're working on, what inspection or meeting is coming up, and what code or permit issue might be involved. Keep it simple—just a few sentences about the situation. **Step 2:** Ask AI to generate a meeting prep document that includes: a summary of the work completed so far, key code requirements you've met, any questions you need answered, and potential concerns the inspector might raise. This gives you a structured outline to reference. **Step 3:** Review what AI generated and add any job-specific details it couldn't know—like unusual site conditions, homeowner requests that affected the install, or prior conversations with the inspector. **Step 4:** Ask AI to reformat it into bullet points or a one-page summary you can print or keep on your phone. This becomes your cheat sheet during the meeting so you don't forget important details or get caught off guard. **Step 5:** If the inspector brings up something unexpected during the meeting, jot it down and later ask AI to help you draft a follow-up email summarizing what was discussed and what your next steps are. This keeps everything documented and professional.

February 22, 2026