Use AI to draft a subcontractor onboarding email that gets new trades project-ready in one message.
When a new subcontractor joins your project mid-stream or you're bringing on a specialty trade, you need them up to speed fast. Instead of spending 20 minutes writing an onboarding email covering site rules, key contacts, schedule expectations, and safety requirements, let AI draft it in under a minute. Just give AI the basics—trade type, start date, site specifics, and any must-knows—and it'll structure a clear, professional welcome email that gets them ready to work. This saves you time and ensures nothing critical gets left out when you're rushing between sites.
Try this prompt today
“Draft a professional onboarding email for a new HVAC subcontractor starting Monday, May 12th on our 4-story office building project at 1820 Commerce Street. Include: site access instructions (check in at trailer, park in north lot), key contacts (me as PM, Jose as super, Linda as safety officer), work hours 7am-3:30pm weekdays, required PPE and site safety rules, daily coordination meeting at 7:15am, and reminder to submit insurance certificates before start. Keep tone welcoming but clear about expectations.”
February 25, 2026
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