Use AI to draft professional subcontractor performance feedback letters that document concerns constructively and clearly.

Sometimes you need to put subcontractor performance concerns in writing — whether it's quality issues, schedule delays, or site behavior that needs to improve. These letters are tricky. Too harsh and you damage the relationship. Too soft and the message doesn't land. AI can help you draft balanced, professional feedback that documents the issue, states expectations clearly, and keeps the door open for improvement. **Step 1:** Open ChatGPT or Claude and describe the situation briefly — who the sub is, what the issue is (quality, delays, attitude, etc.), and what you need them to correct. **Step 2:** Ask AI to draft a professional letter that states the concern factually, explains the impact on the project, and clearly outlines what needs to change going forward. **Step 3:** Review the draft. Make sure the tone is firm but fair, and that you've included specific examples or dates where possible. **Step 4:** Ask AI to adjust the tone if needed — e.g., make it more direct, softer, or more formal depending on the relationship and severity. **Step 5:** Copy the final version into your email or document system, personalize any details, and send or file it. You now have a clear record that protects the project and sets expectations without burning bridges.

March 8, 2026