Use AI to create a detailed prep plan that helps you organize and prioritize before a big meeting.
1. Start by listing the purpose of the upcoming meeting and the key goals your executive wants to achieve. 2. Gather any documents, emails, or notes related to the meeting topic and paste them into AI to summarize the most important points. 3. Ask AI to identify potential questions or concerns that might come up during the meeting based on the summary. 4. Use AI to draft a prioritized checklist of prep tasks, including reviewing documents, confirming attendees, and preparing materials. 5. Have AI write a clear briefing note that highlights the key facts, agenda items, and suggested talking points for your executive. 6. Finally, review the AI-generated prep plan and briefing note, tweak any details, and share it with your executive so they walk in organized and confident.
Try this prompt today
“Act as my meeting prep assistant. Summarize these notes and emails about the upcoming project kickoff. Then list key goals, possible questions, and a prioritized prep checklist. Finally, write a clear briefing note with talking points for my executive.”
March 19, 2026
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