Use AI to draft clear subcontractor instructions that prevent rework and miscommunication on site.
1. Write a quick brain dump of what you need a subcontractor to do. Include the task, any important details (materials, locations, timing), and anything they should avoid or watch out for. Keep it rough — just get your thoughts down. 2. Paste your notes into ChatGPT or Claude and ask it to turn them into a clear set of instructions. Tell the AI to use simple language, numbered steps, and highlight any safety or coordination points. 3. Review the AI's draft. Make sure it includes everything the crew needs to know and nothing is vague. Add any missing details like access info, contact names, or delivery schedules. 4. Copy the final version and send it via email or text, or print it for the site. Clear instructions up front mean fewer questions, delays, and mistakes during the workday. 5. Save a copy in your project folder so you have a record of what was communicated and when. This protects you if scope or coordination issues come up later.
Try this prompt today
“I need to give instructions to my electrical subcontractor. Turn these rough notes into clear, numbered instructions they can follow on site: [paste your notes here: e.g., 'install temp power panel by north entrance, coordinate with drywall crew, panel needs to be 4ft off ground, inspector coming Thursday']. Make it professional but easy to understand, and call out any timing or safety points.”
March 18, 2026
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