Use AI to rewrite your technical jargon into plain language that non-experts can actually understand.
1. Copy the section of your document or message that contains technical terms, acronyms, or industry-specific language that might confuse your reader. This could be a report you're sending to leadership, instructions for a new process, or an email to someone outside your department. 2. Paste it into ChatGPT and ask it to identify which parts might be hard for a general audience to understand. You'll often be surprised — terms you use every day can be completely meaningless to someone who doesn't work in your area. 3. Ask AI to rewrite those sections in plain, conversational language. Be specific about who your reader is: your boss who isn't technical, a client who's new to the topic, or a colleague from a different team. 4. Review the rewritten version and adjust anything that sounds too simplified or loses important nuance. AI gives you a solid first draft — you add back the details that matter. 5. If your original document had multiple difficult sections, repeat for each one. The goal isn't to dumb things down — it's to make sure your expertise gets understood instead of ignored because people can't follow what you're saying.
Try this prompt today
“I'm sending this section to [describe your reader: my manager who isn't familiar with this area / a client new to our process / the finance team]. It contains jargon and terms they might not know. First, identify which parts could confuse them. Then rewrite those parts in plain, simple language anyone can understand: [paste your text here]”
March 8, 2026
Get daily AI tips like this one
WorkSmarterWith.ai delivers fresh AI tips, workflows, and prompts every day - tailored to your role.