Use AI to batch-write similar messages or responses in one session instead of drafting them one by one.

If you regularly send similar emails, Slack messages, or updates—status reports, client check-ins, meeting confirmations, follow-ups—you're probably drafting each one from scratch. That takes time, and by the fifth message you're tired and just copying yourself. Instead, batch them. Give AI all the details at once and let it draft all your messages in a single pass. 1. List everyone you need to message and what each one needs to hear. Write it out as quick notes: 'Client A – project delayed, Client B – ready for review, Client C – waiting on their approval.' Include names and key details. 2. Paste your list into ChatGPT and ask it to draft a separate, personalized message for each person. Specify the tone (professional, friendly, brief) and the format (email, Slack, text). 3. Review the drafts it gives you. Tweak names, dates, or details as needed. Most will be ready to send as-is. 4. Copy and send them one by one, or save them in a doc to send throughout the day. You've just turned 30 minutes of drafting into 5 minutes of editing. This works for any repeating communication task: thanking multiple people after a meeting, following up with a list of vendors, sending reminders to your team. Batch the thinking, let AI handle the writing, and move on.

March 7, 2026