Use AI to review your document for jargon and insider language that alienates external readers.

You wrote something for your team or your clients, and it made perfect sense while you were writing it. But before you send it out, ask yourself: would someone outside your department, your company, or your industry actually understand this? We get so used to our own shorthand—acronyms, buzzwords, internal project names—that we forget not everyone speaks our language. AI can flag the words and phrases that might confuse your audience, then help you rewrite them in plain English. This is especially useful before sending anything to clients, vendors, new hires, executives from other departments, or anyone who wasn't in the room when your team invented that acronym. It's a fast way to make your writing more inclusive and accessible without watering down your message. Here's the workflow: 1. Paste your draft into ChatGPT or Claude and ask it to identify any jargon, acronyms, or insider terms that might confuse someone unfamiliar with your work. 2. Review the list AI generates—you'll be surprised how many terms you didn't realize were jargon. 3. Ask AI to suggest plain-English alternatives for each flagged term, keeping your meaning intact. 4. Pick the replacements that sound natural and rewrite those sections of your document. 5. Do one final pass: ask AI to read the revised version and confirm it's now accessible to a general audience. 6. Send it with confidence, knowing you're not accidentally excluding or confusing your reader.

February 24, 2026