Use AI to draft meeting recaps that confirm decisions and assignments so everyone remembers what they committed to.

After a site coordination meeting, someone needs to write up what was decided and who's doing what. If no one does, people forget commitments or remember things differently, causing rework and conflict. AI can turn your rough notes into a professional meeting recap in 90 seconds. **Step 1:** Right after your meeting ends, jot down quick bullet notes in your phone or notebook — who attended, what you discussed, decisions made, and who's doing what next. **Step 2:** Open ChatGPT or Claude and paste your rough notes. Ask it to organize them into a clear meeting recap with sections for attendees, decisions, action items, and deadlines. **Step 3:** Review the output and fix anything AI got wrong or missed. Add specific dates if AI guessed or left them vague. **Step 4:** Copy the recap and email it to everyone who attended within an hour of the meeting ending. The faster you send it, the less room there is for confusion later. **Step 5:** If someone disagrees with what's written, ask them to reply-all so the whole group sees the correction. This keeps everyone aligned on the same version of reality. This simple habit prevents 'I thought you were handling that' moments and gives you a paper trail if commitments get disputed later.

February 23, 2026